ServicesOngoing Compliance Support
Ongoing Compliance Support in Hollywood, FL
Getting the exemption is one step. Keeping it means rents, resident income files and unit counts stay in line all year. We check those things on a schedule, flag problems early and keep your records ready before anyone asks for them.
What ongoing compliance support covers
The Live Local Act property tax exemption is not a one-time award. Each year the property has to qualify again, and the rules apply every day in between. A lease signed above the rent limit in July can cause trouble the following spring.
We work with you between filings. We review rents against the current limits, look over new resident income files, track which units count toward the set-aside and keep a calendar of state and county deadlines. Most of the work happens by phone, by video or at our office, so your leasing staff keeps working.
What the work includes
- 01
Rent limit checks
Rent limits for qualifying units are updated each year. We compare your rent roll to the current limits and point out any unit that is close to the line or over it, before the next lease goes out.
- 02
New resident file review
We look at income paperwork for new move-ins in qualifying units. If a file is missing a pay stub or a signature, we tell you while the resident is still easy to reach.
- 03
Unit count tracking
Exemption amounts depend on how many units are set aside and at what income level. We keep a running count so turnover does not quietly drop you below what you claimed.
- 04
Deadline calendar
We track the dates for FHFC certification and the county DR-504AFH filing and remind you well ahead. Missed dates are one of the most common ways an exemption is lost.
- 05
Records kept in order
We help you keep leases, income files and rent rolls organized by unit and year, so a request from the property appraiser can be answered without a scramble.
Questions about Ongoing Compliance Support?
Call(954) 466-7843Signs it is time for ongoing support
Rents sit close to the cap
When qualifying units are priced just under the allowed rent, a normal increase can tip them over. Every renewal deserves a look.
New faces in the leasing office
Newer staff may not know which units are set aside or which papers those units need. That is often where file gaps begin.
Records live in several places
Income papers in one system, leases in another and the rent roll in a spreadsheet make any review slow and error-prone. Bringing them together is part of our work.
The county sent you a letter
Clean records make a property appraiser's question simple to answer. We help you pull together what was requested and reply in plain terms.
A sale is underway
Selling or refinancing is the right time to confirm where the exemption stands and what records support it, so nothing gets dropped between owners.
How we work with you
- 1
Begin by phone
We learn about your property, how many units it has and the status of your exemption. The first eligibility check costs nothing.
- 2
Starting-point review
We look over the current rent roll, the set-aside units and a sample of resident files. You receive a written list showing what is in order and what needs work.
- 3
Scheduled reviews
We build a review schedule around your turnover, usually tied to lease renewals and the months before filing season. Every review checks rents, new files and the unit count.
- 4
Getting ready to file
Ahead of the certification and county due dates, we make sure the records agree with what will be filed. If you want us to take it from there, our Annual Recertification and County DR-504AFH Filing services do.
What moves the cost
We price ongoing support based on how much work your property actually needs. You get the scope in plain terms by phone before anything starts. A free savings estimate can also show what the exemption is worth to you, which helps you decide how much support makes sense.
- Number of units
- More set-aside units mean more rents to check and more resident files to review.
- Condition of your records
- Organized files take less time. Missing or scattered paperwork takes more work the first time through.
- How often we check in
- Properties with high turnover usually need more frequent reviews than stable ones.
- Number of properties
- Owners with several buildings can often share one schedule and one system across them, which keeps the work efficient.
Questions about ongoing compliance support
My exemption is approved. Do I still need this?
An approval lasts one year. Each year the property must qualify again, and rents and resident incomes must stay within the rules all year long. Ongoing support exists to find problems ahead of the next filing instead of after it.
Have you handled buildings like ours?
We have prepared filings for about 100 Florida properties. From that work we know where files tend to fall short, and we build checks around your building with that in mind.
Will this disrupt our leasing office?
We work to avoid that. Most reviews are done by phone, by video or from files you send us. Your staff only hears from us when something needs fixing, along with a clear note on how.
What if a unit turns out to be over the rent limit?
You hear about it from us right away, along with your options. It can often be fixed at the next renewal or by changing which units count toward the set-aside. The earlier it is found, the more choices you have.
Can you help with buildings outside Hollywood?
Yes. Our clients include owners in Dania Beach, Hallandale Beach, Aventura and Fort Lauderdale. Because meetings happen by phone and video, distance seldom matters.
Keep your exemption on solid ground
Tell us about your property and where your records stand. We will give you a straight answer on eligibility and what kind of support would help.